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Concept
Project charter
Summary
In project management, a project charter, project definition, or project statement is a statement of the scope, objectives, and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project's key goals, identifies the main stakeholders, and defines the authority of the project manager.
In Initiative for Policy Dialogue (IPD), this document is known as the project charter. In customer relationship management (CRM), it is known as the project definition report. Both IPD and CRM require this document as part of the project management process.
The project charter is usually a short document that explains a project clearly and concisely, and refers to more detailed documents for additional information. A project charter should:
Identify the scope of the project.
Provide a shared understanding of the project objectives.
Act as a contract between the project sponsor, key stakeholders and the project team, detailing responsibilities.
A project charter typically documents most of the following:
Reasons for undertaking the project
Objectives and constraints of the project, including in-scope and out-of-scope items
Identities of the main stakeholders
Risks and issues (a risk management plan should be part of the overall project management plan)
Benefits of the project
High level budget and spending authority
The project charter establishes the authority assigned to the project manager, especially in a matrix management environment. It is considered industry best practice.
The three main uses of the project charter are:
To authorize the project - using a comparable format, projects can be ranked and authorized by Return on Investment.
Serves as the primary sales document for the project - ranking stakeholders have a 1-2 page summary to distribute, present, and keep handy for fending off other project or operations runs at project resources.
Serves as a focal point throughout the project. For example, it is a baseline that can be used in team meetings and in change control meetings to assist with scope management.
Official source
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Related publications (10)
Related concepts (2)
Project manager
A project manager is a professional in the field of project management. Project managers have the responsibility of the planning, procurement and execution of a project, in any undertaking that has a defined scope, defined start and a defined finish; regardless of industry. Project managers are first point of contact for any issues or discrepancies arising from within the heads of various departments in an organization before the problem escalates to higher authorities, as project representative.
Project management
Project management is the process of leading the work of a team to achieve all project goals within the given constraints. This information is usually described in project documentation, created at the beginning of the development process. The primary constraints are scope, time, and budget. The secondary challenge is to optimize the allocation of necessary inputs and apply them to meet pre-defined objectives. The objective of project management is to produce a complete project which complies with the client's objectives.